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Lease management becomes complex when applications, screening, documents, and renewals are handled across multiple tools.
This causes delays, inconsistent workflows, compliance gaps, and extra manual work for property managers.
In this guide, you will find the best lease management software to manage tenants more efficiently. Each option is reviewed for its leasing workflow, screening tools, document handling, and pricing to help you choose the right system for your rental operations.
10 Best Lease Management Software to Manage Tenants
Below, you’ll find a simple breakdown of the best lease management software to manage tenants that can help you stay organized and run your rental business with less (or no) stress.
1. RentPost
RentPost is a complete lease management software built to help you handle everything from applications to move-ins in one flow. It keeps your leasing work organized, simple to follow, and easy to track, so you can fill vacancies faster without juggling multiple tools. RentPost lets you collect rental applications, review documents, screen tenants, and store signed leases right inside each tenant profile.
This keeps all your leasing work in one place and helps you stay consistent with your process.
The best part? This leasing tool is designed to match how real property managers work. You can set custom steps for your workflow, assign applications to your team, and keep every note, document, and screening report stored neatly.
RentPost also helps you stay compliant by keeping records safe and organized. Once an applicant is approved and the lease is signed, you can convert them into a tenant with one action. Everything from their application stays attached, so nothing gets lost. This makes the entire journey simple for both you and your tenants.
Key Features
- Online rental applications: Collect applications from prospects and set your own requirements. Add custom fields so you always get the information you need before screening.
- Document uploads with each application: Request income proof, ID, pet documents, or anything else you need, and keep all files at one spot.
- Built in tenant screening: RentPost partners with TransUnion to give you credit checks, Resident Scores, background reports, watchlist checks, and more. Screening is automatic with every application.
- Custom leasing workflow: Set your own statuses and steps for the application process. Choose where new applications land and move them through your pipeline until a lease is signed.
- Grouped applications and quick filtering: See all applicants sorted by status with easy filtering. This gives you a clear picture of your entire pipeline.
- Organized notes and conversations: Keep all internal notes, screening reports, and messages stored with each prospect.
- Store signed leases and tenant files: Save all signed leases with the tenant profile and share them with tenants through their online account.
- Support for room leasing or multiple tenants: Set up separate leases or individual tenant accounts inside a single unit based on how your property operates.
Pricing
- $29 + $1.00/unit per month
👉 Try RentPost FREE for 30 days
2. Buildium
A cloud-based lease management software to manage tenants and the entire lead-to-lease process, Buildium is another go-to option for both landlords and property managers alike. It handles listing syndication, online applications, lease creation, and tenant move-ins, all designed to make leasing smoother and more efficient.
With Buildium, you get tools for marketing your rentals, collecting fees online, and following each application through to a signed lease.
This software also supports property teams with tenant screening, document management, and digital lease signing. For example, you can post a listing to multiple sites, have prospects apply online, run background checks, and send an e-lease, all staying in one system.
Key Features
- Listing syndication with showings: Share your properties across major rental platforms, such as Zillow, Zumper, and Apartments.com, and allow prospects to schedule viewings directly.
- Online applications and screening: Enable tenants to apply from any device, submit documents, pay fees, and trigger automatic background reports.
- Digital lease creation and move-in workflow: Use reusable lease templates, e-signatures, and move-in checklists to convert approved applicants into tenants efficiently.
- Tenant and owner portals: Give tenants a self-service portal for payments and requests, and let owners view reports and lease documents online.
Pricing
- Essential: $62/mo
- Growth: $192/mo
- Premium: $400/mo
3. DoorLoop
For property managers who handle leases, tenants, and listings alone, DoorLoop puts those tasks under one roof with a cloud-based interface you can access anywhere. It organizes lease documentation, applicant screening, renewals, and rent tracking so you no longer need separate tools for each step.
Beyond leases and applications, DoorLoop also offers features to streamline your workflow and communication. You’ll find templates for lease agreements you can reuse and eSign, background checks that integrate automatically, and a dashboard where you can view all tenants, check-ins, and renewals at a glance.
Key Features
- Tenant-screening and online applications: Run credit and eviction checks, collect supporting documents, and track each prospect from listing to lease.
- Lease templates and eSign: Upload agreements as reusable templates and send them out for digital signature in seconds.
- Custom listing and applicant tracking: Publish units to major platforms and monitor listing interest, applications, and status changes in real time.
- Tenant and owner portals: Give renters a space to pay and message you, while owners can view income statements and documents online.
Pricing
- Starter: $99/mo
- Pro: $189/mo
- Premium: $239/mo
4. Yardi Breeze
This platform pulls your lease tracking, tenant records, and property operations into one connected system. With support for both residential and commercial properties, Yardi Breeze spans everything from listing and applications to move-ins and renewals. Because all your data is stored in a single database, you gain clarity on occupancy, lease terms, and asset performance anytime and anywhere.
In practical terms, Yardi Breeze helps you publish listings, screen applicants, manage lease documents, and route tenant payments and requests through one digital path.
The system also has a wide range of features, including but not limited to common-area expense reconciliation, lease renewals, and compliance tracking, which all prove handy when you manage multiple units or mixed portfolios.
Key Features
- Automated lease lifecycle tracking: Keeps tabs on critical dates, rent escalations, and renewals, so you don’t miss key events.
- Centralised tenant and lease data: All documents, rent schedules, contacts and communications are securely kept in one place for easy access.
- Applicant screening and online applications: Anyone can apply online, upload their documents, and you can run background and credit checks.
- Mobile-friendly portals for tenants and owners: Give tenants a way to pay rent or submit requests on mobile and owners access statements and reports online.
Pricing
- Custom pricing (Depends on your property type)
5. AppFolio
Leasing work often involves many moving parts, but AppFolio keeps them together for the entire lead-to-lease process to flow more smoothly. Instead of switching between multiple tools, you can track leads, follow up, show units, and move prospects through each step inside one system.
The platform uses automation to cut down on repetitive tasks, and its digital workflows help make the leasing cycle quicker and more consistent. This is especially helpful for property teams handling several units or high inquiry volumes.
The software focuses on reducing manual work by offering virtual showings, online applications, digital leases, and automated screening. These tools help you reach more renters, speed up decision-making, and reduce delays caused by paperwork or back-and-forth communication. By keeping everything online, AppFolio gives both managers and renters a simpler experience during move-ins and renewals.
Key Features
- Virtual showings: Share units with the potential tenants online and host remote tours without any extra apps or tools. This helps reach renters who cannot visit in person.
- Online applications and leasing: Create branded forms that renters can submit from any device. Information stays connected to the system, so there’s no need to re-enter data manually.
- Comprehensive tenant screening: Screening criteria remain consistent for each prospect. The tool flags suspicious details, supports fair housing standards, and reduces the need for manual verification.
Pricing
- Custom quotes only
6. TenantCloud
With TenantCloud, your whole leasing workflow comes into one place, helping you move from listing to signing without switching tools. Its biggest strength is the ability to build reusable lease templates, so you aren’t typing the same details over and over.
You can create your own forms or use state-approved templates, then store everything securely. Once you add a tenant and assign a unit, the system auto-fills lease details based on rent, deposits, utilities, and move-in terms. This makes the entire process faster, cleaner, and much easier to manage.
The platform also gives you a clear view of your lease timelines through the Occupancy Tracker, which shows upcoming renewals, move-ins, and vacant units.
On the marketing side, TenantCloud boosts visibility by publishing your listing to major rental sites and giving you a custom website to showcase properties. Screening tools are built in as well, offering accurate background checks, credit reports, and income verification through Snappt.
Key Features
- Custom lease templates: Create once and reuse each time, with options for state-approved forms and custom notices.
- Auto-generated leases: The system fills in tenant and property details instantly, helping you finalize documents in minutes.
- Occupancy Tracker: View your rental timeline visually and keep track of who’s staying where and for how long.
- Listing syndication: Publish your unit to your favorite listing sites and attract more applicants stress-free.
- Tenant screening and verification: Run background checks, credit reports, and accurate income verification through Snappt.
Pricing
- Starter: $18/mo
- Growth: $35/mo
- Pro: $60/mo
- Business: Custom quote
7. RentRedi
RentRedi focuses on helping landlords reach more renters and manage applications in a clean, organized way. Its listing tools let you publish a rental once and share it across major sites, so you attract more prospects without extra work. Each property also gets its own customizable page, giving renters a simple space to browse details and apply.
The platform also makes the application and screening steps clearer. You can build your own questions, set up prequalification checklists, and use templates to standardize the process.
Key Features
- Listing syndication: Publish your rental across popular sites like Zillow and Trulia through a single listing.
- Customizable property pages: Share one link that shows all your units in one place to help renters browse easily.
- Built-in prequalification tools: Use checklists, templates, and custom questions to filter applicants early.
- Automatic syncing: Applications and forms stay connected to your RentRedi portfolio with no manual sorting.
- Tenant screening: Access credit reports, criminal checks, eviction history, and verified income through TransUnion.
Pricing
- Start: $5/mo
- Grow: $12/mo
- Pro: Custom quote
8. Innago
Innago focuses on making leasing simpler by cutting out paperwork and letting you handle everything digitally. Instead of juggling printed forms or meeting tenants in person, you can sign, send, and store leases online with just a few clicks.
The platform also gives you unlimited storage for all leasing files, e.g., addendums, receipts, tenant details, and more, so you never need to dig through old folders again.
Innago also helps you fill units sooner by letting you publish listings instantly and update them across multiple sites from one screen. Every listing gets a dedicated URL, and you can add photos, videos, pet rules, and amenities. When prospects apply, their information connects directly to your application and screening tools.
Key Features
- Digital lease signing and storage: Sign leases online and store unlimited documents in one secure place.
- Custom fields and automated templates: Create reusable documents with fields that auto-fill before sending.
- Free listing syndication: Publish listings across major rental sites and manage all updates centrally.
- Dedicated listing pages: Share a unique URL for every unit to attract more prospects.
- Integrated screening tools: Run credit, criminal, and eviction checks with instant reporting.
Pricing
- Free
9. Hemlane
If you’re looking for a simple way to manage leases, renewals, and tenant information, Hemlane has got you covered. Everything, from creating a new lease to updating terms or viewing past documents, stays in one dashboard. The platform provides state-specific templates that you can customize and send for e-signing, removing the need for separate services.
Hemlane also helps you attract renters by advertising your units across major rental websites with a single click.
You can generate stronger listing descriptions using its AI-powered writing tool, create a clean listing page for prospects, and let renters ask questions or book showings instantly. Each inquiry shows up right away, helping you respond faster and move applicants through prequalification with fewer delays.
Key Features
- State-specific lease templates: Use ready-made forms tailored to your state and customize them as needed.
- Built-in e-signatures: Send leases to tenants directly in Hemlane without using a separate signing tool.
- Lease renewal tracking: Receive reminders up to 90 days before expiration and adjust terms as needed.
- Complete tenant profiles: Access messages, documents, lease details, and service requests in one place.
- One-click syndication: Publish your listings across top rental sites and reach more renters quickly.
- AI-powered listing descriptions: Create stronger ads and attract higher-quality applicants.
Pricing
- Starter: Free
- Basic: $36.5/mo
- Essential: $58/mo
- Complete: $99/mo
10. Rentec Direct
With access to a set of tools that simplify leasing, communication, and marketing, Rentec Direct is a one-stop solution for those old age emails or paperwork. The software stores your application data, screening reports, and marketing efforts together, so you can move prospects through each step more efficiently. With everything stored in one place, it becomes easier to handle everyday tasks without losing time on manual work.
Tenants also get their own portal where they can pay rent, submit maintenance requests, review statements, and access lease documents.
On the screening side, Rentec Direct provides instant reports covering credit checks, criminal records, eviction history, and SSN validation. It also includes a lead tracking tool that matches prospects to available units based on their preferences.
Key Features
- Tenant portal with mobile access: Tenants can pay rent, submit requests, and view their documents through the app.
- Integrated screening reports: Access credit, eviction, and criminal data linked directly to each application.
- Lead management tool: Match prospects to units automatically and notify them when a suitable property opens.
- Rental listing syndication: Create listings and publish them to Zillow, Trulia, Apartments.com, and more.
Pricing
- $50/mo
💡 FURTHER RESOURCES
- How much does property management software cost?
- Best Property Management Software for Small Landlords | RentPost
- 6 Best Vacation Rental Software for 2025
- 5 Best Property Management Software for Single Family Homes
- What To Expect From a Property Management Company?
Final Words: What’s Next for You
| Lease Management Software | Key Features | Pricing |
| RentPost | Custom workflows, online applications, screening, lease storage | $29+$1.00/unit per month |
| Buildium | Listing tools, online applications, e-leases, tenant portal | Essential: $62/moGrowth: $192/moPremium: $400/mo |
| DoorLoop | Digital applications, screening, templates, portals | Starter: $99/moPro: $189/moPremium: $239/mo |
| Yardi Breeze | Lease tracking, tenant data, screening, portals | Depends on your property type |
| AppFolio | Virtual showings, online leasing, automated screening | Custom quotes only |
| TenantCloud | Lease templates, auto-filled leases, listing syndication, screening | Starter: $18/moGrowth: $35/moPro: $60/moBusiness: Custom quote |
| RentRedi | Listing pages, templates, prequalification, screening | Start: $5/moGrow: $12/moPro: Custom quote |
| Innago | Digital signing, free listings, custom templates, screening | Free |
| Hemlane | State forms, renewal tracking, AI listings, portals | Starter: FreeBasic: $36.5/moEssential: $58/moComplete: $99/mo |
| Rentec Direct | Tenant portal, lead tracking, screening, listing syndication | $50/mo |
Your next step is to choose a lease management system that matches your portfolio size, workflow needs, and budget. Start by listing your required features, such as online applications, screening tools, lease templates, or renewal tracking. Then, compare the software options above based on how well they support your leasing process.
If you want a simple and structured way to manage applications, screening, and leases in one place, consider exploring RentPost. Its workflow tools and organized tenant profiles can help you streamline your process with less effort. You can try it free and see how it fits your operations.
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