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PROPERTY MANAGEMENT
Property Management Automation Software
RentPost automates rent collection, late fees, maintenance tracking, owner distributions, and accounting workflows so property managers can focus on growing their portfolios.
⭐⭐⭐⭐⭐ 4.9/5, 667 reviews
Key Features of RentPost’s Property Management Automation Software
Automated Rent Collection and Late Fee Assessment
RentPost automatically generates monthly rent charges, processes online payments via ACH or credit card, and applies late fees based on custom schedules you define. Tenant notifications are sent automatically, eliminating the need to chase payments or calculate fees manually.
users Invite everyone to participate
Tenants
Invite your tenants and give them their own portal with access to all of their rental details, payment history and more. Tenants can:
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Pay rent online with credit card or bank account. - Submit and communicate on maintenance requests.
- Send messages to management.
Applicants
Invite rental applicants to complete lease applications online through a fully customizable lease application.
- Get credit and background check screening reports.
- Allow applicants to add all their information, other signers and occupants.
- Convert applicants into active tenants while maintaining all their information.
Owners
Keep your owners informed with their own access to their properties and financial details. Owners can:
- See and download generated owner's statements.
- View their properties, tenants and payment history.
- Get reports on revenue and expenses, management fees and distributions.
- Communicate with management through messaging.
Managers
Invite other colleagues to help manage your properties. Everyone has the latest information - no more yelling down the hall to Suzy.
- Collaborate together on tenant
- Assign tasks and todos for each other.
- Get details into actions taken by other colleagues.
- Access to all other management features.
Maintenance Personnel
Invite your maintenance staff to help manage all aspects of your maintenance operations. Maintenance can:
- Limited access to collaborate and manage work orders.
- Ability to see basic property and tenant information to communicate with tenants on maintenance requests.
- Assign work orders, attach photos, documents, associate expenses and more.
Vendors
Have outside vendors? You can assign specific work orders to them directly. Vendors can:
- View all the details of a work order, including attached photos.
- Add comments and details regarding the issue.
- Update the status within your customized workflow.
Ease of use is not a feature,
it’s the base layer
It's easy to take for granted an application that's intuitive. At RentPost, simplicity and ease of use are our guiding principals. All features and functionality start here first.
Hear what our customers have to say
Since 2009, thousands of property managers have trusted RentPost to simplify their work.
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“Everything we want from a receivables management standpoint is perfect!”
Charles Michaux / Cedar Creek Mobile Home Park -
“I can manage pre-leases while new housing options are still in the development stage.”
Chase Lawrence / CollegeTown Properties -
“Thanks - you guys are amazingly responsive... that is worth it's weight in gold.”
CJ Williams / RedDoor Property Group, LLC -
“RentPost combined the transparency my tenants and I need with a well-organized interface.”
David Black / Onyx Property Management -
“After migrating to RentPost, the hours we spent collecting rent took a nosedive.”
Jim Flannery / Four Athens -
“The software is so user friendly and easy to use, I love it!”
Kelly Garber / GJC Real Estate Group -
“I feel so much more in control now. I wish I had found rentpost sooner.”
Lisa McWorther / Landcome Rentals -
“You guys rock!”
Matthew Tortoriello / Yellow Brick Property -
“Wow am I glad I found you guys, love the way everything works!”
Thomas Grady / South Hampton Properties
Recurring Charge Automation
Beyond rent, RentPost lets property managers bill tenants for utilities, trash fees, laundry, and any other recurring charges. Custom billing schedules run automatically each period, keeping ledgers accurate without requiring manual entry every month.
Automated Owner Distributions and Management Fees
Set up management fee structures once, and RentPost gives you a “wizard” to assist with calculations and applies them automatically. Owner distributions can be processed as needed, with each owner account maintaining its own trust balance to ensure accurate and compliant fund management at all times.
Trust Accounting With Full Double-Entry Ledgers
RentPost runs full double-entry trust accounting across unlimited owner accounts and bank accounts. Every transaction is recorded with precision, giving property managers and their clients a transparent and audit-ready financial record without manual bookkeeping.
Maintenance Request Workflow Automation
Tenants submit maintenance requests through their portal, and RentPost routes them through a trackable workflow. Managers can assign tasks, monitor progress, and communicate with vendors without switching between separate tools or losing track of open work orders.
Document Storage
Tightly integrated into virtually all aspects of your workflows, documents serve to complement your processes and live next to everything that's relevant - no more fishing around for docs.
Store all of your relevant documents, with virtually any entity, for fast accessibility and lookup.
Share documents with tenants and owners, so they can view them within their account.
View documents directly in the app, no download required. Only download if you need.
Rename them, regroup them, trash them, and even restore from the trash. Documents are integral - we thought they should be extremely easy to access and organize.
Get up and running in no time
We offer free onboarding and training support for all new accounts, regardless of how many units you're managing. We'll help you import your existing data as well.
support When you need help we're here for you
Unlimited support is included with every Pro subscription - as it should be.
Live Chat Support
Chat with RentPost agents in real time using our live chat feature.
Phone Support
Sometimes chat isn't cutting it. That's okay, we're available by phone as well.
Help Center
Access getting started and how-to guides, frequently asked questions, videos, and much more.
Data Import
Forget the data-entry hassle with getting started. Use our import template to import all your units, tenants, and leases.
Training
While RentPost is very user-friendly and you can probably figure out 95% of things, we offer free training sessions for the rest.
Centralised Communication and Task Automation
RentPost consolidates tenant messaging, owner updates, maintenance communication, and task management into one platform. Automated notifications keep all parties informed at every stage, reducing the back and forth that consumes time in manually managed operations.
Frequently Asked Questions
What does property management automation software do?
Property management automation software handles repetitive operational tasks automatically. This includes collecting rent, applying late fees, generating financial reports, routing maintenance requests, and sending notifications. It reduces manual work, minimises errors, and gives property managers more time to focus on higher-value activities across their portfolio.
What property management tasks can RentPost automate for landlords and property managers?
RentPost automates rent collection, late fee assessment, recurring charge billing, owner distribution calculations, management fee processing, maintenance request routing, task reminders, and financial report generation. These automations work across all property types, including residential, commercial, student housing, and mobile home properties managed within the platform.
How does an automation tool automate rent collection, recurring charges, and late fee assessments?
RentPost generates monthly rent assessments automatically on your defined schedule. Tenants pay online, and the system records payments in real time. Custom late fee schedules trigger automatically when payments are missed. Recurring charges for items like utilities or parking are billed on set intervals without requiring any manual input from the manager.
Can RentPost automate owner distributions, management fees, and trust accounting processes?
Yes, there is a review wizard that walks you through the generation of these payables and ensures your statements are accurate, as generated.
RentPost allows property managers to configure management fee structures that calculate automatically. Owner distributions can be processed on demand, with each owner account holding its own trust balance. All entries flow through full double-entry ledgers, keeping trust accounting accurate and compliant across unlimited owner accounts and bank accounts.
How does RentPost help automate maintenance request tracking and work order workflows?
Tenants submit maintenance requests through their portal, with messages and updates tracked in one place. RentPost allows managers to assign work orders to maintenance staff or vendors, set task priorities, and monitor resolution progress. Automated notifications keep tenants and managers informed without requiring manual follow-up at each stage.
Can RentPost automate leasing workflows from rental applications to tenant move-ins?
RentPost supports the full leasing workflow from application collection and tenant screening through lease execution and move-in. Applications can be collected online, screening reports ordered through the platform, and accepted applicants invited directly to their tenant portal. This reduces the manual handoffs between each stage of the leasing process.
How does RentPost reduce manual work by centralising accounting, communication, leasing, and maintenance management?
RentPost brings accounting, tenant communication, leasing, maintenance tracking, document storage, and task management into one system. Instead of switching between spreadsheets, email threads, and separate tools, property managers handle everything from a single dashboard. This reduces duplicate data entry, prevents information from getting lost, and gives every stakeholder real-time access to what they need.