11 Best Property Management Software For 2025

jacob-thomason 303 views 0

Good property management software can streamline the entire process and save effort, whether you want to collect rent online or manage multiple properties.

In this guide, we have listed 11 hand-picked property and rent management software for 2025.

Top property management software at a glance

Software	Starting Price	Best For	Key Features
RentPost	$29/mo + $1/unit	Small to medium landlords & property managers	Trust accounting, tenant screening, maintenance management, online rent collection
Buildium	$55/mo	Large portfolios	Online rent collection, tenant tracking, maintenance management, financial reporting
AppFolio	$280/mo minimum ($1.40/unit)	Large portfolios	Online leasing, maintenance requests, integrated accounting
TenantCloud	Free – $80/mo	Small to mid-sized landlords	Tenant management, online applications, rent collection
Rentec Direct	$35/mo	Small to mid-sized residential portfolios	Accounting, tenant management, marketing tools
Yardi Breeze	$1/unit/mo	Companies of all sizes	Leasing, payments, maintenance, accounting
Yardi Voyager	Custom	Large portfolios	Lease tracking, tenant services, operational management
Entrata	Custom	Multifamily housing	Leasing, accounting, maintenance management
RealPage	Custom	Mid to large portfolios	Accounting, budgeting, tenant communication
Rent Manager	Custom	Multi-property landlords	Marketing, accounting, maintenance tracking
MRI Living	Custom	Commercial & residential properties	Lead management, financial analytics, payment portals

1. RentPost 

RentPost is a comprehensive property management software founded in 2009 that streamlines rental property operations. It offers trust accounting, tenant screening, maintenance management, and online rent collection capabilities. 

The platform serves various property types including residential, commercial, student housing, and mobile homes, while connecting property managers, tenants, owners, and vendors in one centralized system.

💡 Learn about the key features of RentPost:

• Property management
• Rental accounting 
• Work order management
• Tenant screening
• Enjoy a 30-day free trial →

Pros (Best for landlords and Property managers):

• Full trust accounting with double-entry ledgers and customizable chart of accounts
• Integrated tenant screening through TransUnion partnership
• Unlimited owner accounts and bank accounts
• Free data import and training support
• Multiple payment options (ACH and credit card) for rent collection
• Built-in maintenance request system
• No long-term contracts required

Cons:

• Additional $10/month fee for each bank account after the first one
• Processing fee of $1.50 charged to tenants for payments
• Limited to US-based bank accounts for payments
• No built-in rental listing syndication (to be added soon)

Pricing and Plans (30-day free trial available):

• Base price: $29/month + $1/unit per month
• Optional add-ons:
  • Tenant Screening: Basic ($29) or Premium ($39) per report
  • Payment Processing: $1.50 for ACH, 2.99% for credit cards (3.59% for AMEX)

Note: You will get 10% discount available for annual billing. Learn more about RentPost pricing.

2. Buildium

Buildium is a comprehensive property management software designed for landlords and property managers.

It offers features for online rent collection, tenant and lease tracking, maintenance management, and financial reporting, making it suitable for managing various property types. Its robust automation tools enhance operational efficiency.

Pros:

• All-in-one platform with extensive features
• Ideal for large portfolios
• Strong reporting capabilities
• Mobile app available

Cons:

• Higher cost for smaller portfolios
• Complex user interface for beginners

Pricing and Plans:

• Essential: $55/month
• Growth: $174/month
• Premium: $375/month

3. AppFolio

AppFolio is a user-friendly property management solution tailored for large portfolios. It streamlines operations with features like online leasing, maintenance requests, and integrated accounting tools, ensuring efficient property management. 

The platform is designed to enhance tenant satisfaction and operational transparency.

Pros:

• Intuitive interface with excellent customer support
• Comprehensive leasing and marketing tools
• Strong data security feature

Cons:

• Lacks some advanced features compared to competitors
• Limited customization options for workflows

Pricing and Plans:

Residential properties: $1.40 per unit/month (minimum $280/month)

4. TenantCloud

TenantCloud provides an affordable property management solution ideal for small to mid-sized landlords. It includes essential features such as tenant management, online applications, and rent collection, with additional advanced tools available in higher-tier plans. This software is designed to simplify the rental process.

Pros:

• Free basic plan available for up to 75 units
• User-friendly interface with essential features
• Affordable pricing structure for advanced plans

Cons:

• Limited advanced features in the free version
• Some users report a learning curve for setup

Pricing and Plans:

• Free Plan: Basic features for up to 75 units
• Starter Plan: $12/month (up to 150 units)
• Growth Plan: $40/month (up to 500 units)
• Business Plan: $80/month (unlimited units)

5. Rentec Direct

Rentec Direct is a cost-effective property management software tailored for residential properties. It combines accounting, tenant management, and marketing tools into a user-friendly interface that simplifies the management process for landlords. The platform is particularly suited for small to mid-sized portfolios.

Pros:

• Affordable pricing structure
• Strong mobile app functionality
• Offrs property valuation tools

Cons:

• Limited capabilities for commercial property management
• Lacks advanced leasing and marketing features

Pricing and Plans:

Pricing starts at approximately $35/month depending on features selected

6. Yardi Breeze

Yardi Breeze is an all-in-one cloud-based property management solution suitable for companies of all sizes. 

It offers comprehensive tools for managing leasing, payments, maintenance, and accounting, helping landlords streamline their operations effectively. The platform emphasizes user-friendliness and scalability.

Pros:

• Scalable solutions suitable for various portfolio sizes
• Strong accounting features with automated invoicing
• Mobile app access for on-the-go management

Cons:

• Can be complex for new users to navigate
• Pricing may be high for smaller managers

Pricing and Plans:

Starting at $1 per unit/month

7. Yardi Voyager

Yardi Voyager is a comprehensive property management and accounting software designed for large portfolios. It offers features such as lease tracking, tenant services, and operational management, enabling property managers to streamline their workflow efficiently. Its cloud-based platform allows access from any device, enhancing flexibility for users.

Pros:

• Extensive features for large property portfolios
• Strong analytics and reporting tools
• Mobile access for on-the-go management

Cons:

• Complex setup process
• Higher pricing compared to competitors

Pricing and Plans:

Custom pricing based on portfolio size and needs

8. Entrata

Entrata is a modern property management software that simplifies operations for multifamily housing. It integrates various functionalities, including leasing, accounting, and maintenance management, into one platform. Its user-friendly interface enhances tenant engagement and operational efficiency.

Pros:

• Comprehensive suite of tools for multifamily properties
• Strong customer support and training resources
• Customizable features to fit specific needs

Cons:

• Can be expensive for smaller property managers
• Some users report a steep learning curve

Pricing and Plans:

• Custom pricing based on specific requirements

9. RealPage

RealPage offers a robust property management solution that focuses on automating processes to save time and enhance efficiency. It provides tools for accounting, budgeting, tenant communication, and more, making it suitable for various property types. The platform also includes a learning management system for staff training.

Pros:

• Comprehensive automation features
• Strong budgeting and financial tools
• Excellent training resources for staff onboarding
  Cons:
• Pricing can be high for smaller landlords
• May lack some advanced customization options

Pricing and Plans:

Custom pricing based on portfolio size.

10. Rent Manager

Rent Manager is an integrated property management software that allows landlords to manage multiple properties efficiently. It offers marketing services, accounting tools, and maintenance request tracking in one platform. Its flexibility makes it suitable for both residential and commercial properties.

Pros:

• Integrated solution with extensive features
• Strong marketing capabilities
• Good customer support options

Cons:

• Can be overwhelming due to the number of features
• Higher cost for advanced functionalities

Pricing and Plans:

Custom pricing based on specific needs

11. MRI Living

MRI Living is a customizable property management software that caters to various property types, including residential and commercial real estate. 

It provides essential tools like lead management, financial analytics, and tenant payment portals to enhance operational efficiency. The platform’s flexibility allows users to tailor it to their specific requirements.

Pros:

• Highly customizable to suit different needs
• Strong financial analytics capabilities
• User-friendly payment portals for tenants

Cons:

• Can be complex to set up initially
• Pricing may be prohibitive for smaller managers

Pricing and Plans:

• Custom pricing based on the selected features

What are the key features of a property management software?

1. Property Maintenance Management

• Work Order Management: Allows tenants to submit repair requests through a tenant portal, enabling efficient tracking and resolution of maintenance tasks.
• Automatic Reminders: Sends notifications for routine maintenance tasks, ensuring timely inspections and upkeep.

2. Accounting and Financial Management

• Online Payment Processing: Facilitates secure online rent payments, reducing administrative overhead and improving cash flow.
• Financial Reporting: Offers comprehensive reporting tools for tracking income, expenses, and profitability, including automated bookkeeping.

3. Tenant Management

• Tenant Database: Maintains detailed records of tenants, including lease agreements and communication history.
• Tenant Communication Tools: Enables direct communication through email or text messaging, enhancing tenant engagement.

4. Owner Management Features

• Owner Portals: Provides property owners with 24/7 access to reports, financial statements, and property performance metrics.
• E-signatures: Streamlines document signing processes for management agreements and other essential documents.

5. Customer Relationship Management (CRM)

• Leasing Process Management: Tracks leads through the leasing cycle, improving conversion rates and tenant retention.
• Feedback Systems: Collects tenant feedback to improve services and address concerns proactively.

6. Document Management

• Secure Document Storage: Centralizes all property-related documents in a secure digital format, making them easily accessible.
• Custom Forms: Allows for the creation of tailored forms for various property management needs.

7. Mobile Accessibility

• Mobile Apps: Provides mobile-friendly access for both property managers and tenants, allowing on-the-go management and communication.
• Responsive Design: Ensures that the software is usable across various devices without loss of functionality.

8. Security Features

• Data Security Measures: Implements two-factor authentication and secure data storage to protect sensitive information.
• User Permissions: Allows for segmented access based on user roles to enhance security compliance.

9. Integration Capabilities

• Third-Party Integrations: Supports integration with other software tools (e.g., accounting systems, marketing platforms) to streamline operations.
• API Access: Facilitates custom integrations to enhance the functionality of the property management system.

Why property managers and landlords choose RentPost

RentPost is a popular choice among property managers and landlords due to its comprehensive features designed to streamline property management tasks and enhance operational efficiency.

Here are several reasons why RentPost stands out as a preferred property management software:

User-Friendly Interface

RentPost offers an intuitive and user-friendly interface that simplifies navigation for both property managers and tenants. 

This ease of use reduces the learning curve, allowing users to quickly adapt to the platform.

Comprehensive Property Management Tools

The software provides a wide array of tools for managing various aspects of property management, including tenant screening, lease tracking, maintenance requests, and accounting. This all-in-one solution eliminates the need for multiple software systems.

Online Payment Processing

RentPost facilitates secure online rent payments, making it convenient for tenants to pay their rent on time. This feature not only enhances tenant satisfaction but also improves cash flow for landlords and property managers.

Maintenance Management

The platform includes a robust maintenance management system that allows tenants to submit maintenance requests easily. Property managers can track these requests, assign tasks to maintenance staff, and monitor progress, ensuring timely resolutions.

Tenant Communication

RentPost enhances communication between landlords and tenants through built-in messaging features. This functionality allows for efficient communication regarding lease agreements, maintenance updates, and other important information.

Customizable Reporting

The software offers customizable reporting tools that enable property managers to generate detailed financial reports, track expenses, and analyze property performance. This data-driven approach helps in making informed decisions.

Mobile Accessibility

With mobile access, both property managers and tenants can manage their tasks on-the-go. The mobile app ensures that users can access important information and communicate effectively from anywhere.

Tenant Screening Services

RentPost provides integrated tenant screening services that help landlords evaluate potential tenants through background checks and credit reports. This feature assists in selecting reliable tenants and minimizing rental risks.

Scalability

Whether managing a single property or a large portfolio, RentPost is scalable to meet the needs of different users. Its flexible pricing plans cater to various property sizes and management requirements.

Customer Support

RentPost is known for its responsive customer support team that assists users with any questions or technical issues they may encounter.