6 Property Management Software for Short-Term Rentals 2025

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Managing short-term rentals can be a lot of work, from handling bookings to timely communicating with guests. That’s where property management software for vacation rentals steps in. These tools help make the process easier, saving you time and reducing stress. 

In this guide, we’ve rounded up 6 property management software options that are perfect for short-term rental owners, offering features such as:

• automated bookings
• payment management
• tenant screening
• multi-channel communication, and more. 

👉 Start your free 30-day trial with RentPost, your perfect property management software.

How we’ve selected these tools

We selected these tools after thorough research, considering several important factors to make informed choices. 

To start with, we looked at the features each software offers, how user-friendly they are, and whether they fit the specific needs of short-term rental owners. 

Next, we narrowed down to 100s of online reviews to see what real users think, compared pricing to ensure affordability, and assessed how well the tools help with managing bookings, payments, and guest communication. 

Simply put, our goal was to choose the tools that make managing short-term rentals simpler and more efficient without breaking the bank.

👉 We already have a listicle roundup on the list of top property management software overall.

6 Best Property Management Tools for Short-Term Rentals

We’ve handpicked the following six best property management tools for short-term rentals: 

1. RentPost

Best For: Property Managers, Landlords

RentPost Pros

• Robust accounting and quick reporting system
• Makes tenant management a breeze
• Easy to integrate with existing software
• Sense of security

RentPost Cons  

• No built-in marketing section
• Dashboard needs a revamp

Free Trial: Yes

Pricing: $29 + $1.00/unit per month

RentPost came up in 2009, evolving from an online rent collection software to today’s most-rated property management software. It’s not your regular PMS but a solution that brings together applicants, tenants, vendors, property managers, and owners. 

RentPost features

Rental Accounting

Rental accounting is one of the core features of RentPost. Record guest payments, automate their invoices, and keep all financial details in one place for quick access—as and when required. 

You can even see earnings, late payments, and reports in seconds. This makes managing rental money simple and staying organized without extra work. 

Work Order Management

Having a hard time managing work orders? 

Not anymore! 

RentPost streamlines your work orders to not just save time but also a lot of money in the long run. 

Choose all your required fields, get photo attachments, and receive notifications. The best part? 

Keep them all organized, searchable, assignable, billable, printable, and enjoyable.

Leasing

Pre-leasing or trying to fill vacancies? RentPost’s leasing feature provides you with a suite of tools to keep you on top of your game. 

Collect rental application forms online, define your own custom workflow for progressing applicants through the screening process, and add extra peace of mind with trustworthy tenant screening reports from TransUnion. 

Tenant Screening 

Welcome the right tenants with RentPost’s advanced tenant screening system, consisting of a full credit report with TransUnion’s ResidentScore, nationwide criminal search, eviction check, and Social Security Number (SSN) verification. 

PAYSHIFT

RentPost’s PAYSHIFT makes it easy to get paid faster than ever! It allows you to receive rental payments quickly and securely, so you don’t have to wait days or weeks for money to reach your account. This streamlines your cash flow for smoother rental management.

Contact Management

With Contact Management (CRM), you can organize and manage tenants, prospects, owners, vendors, managers, and general contacts under the same roof. 

RentPost’s Pro subscription offers unlimited access to contacts, with editable fields, notes, documents, tags, and easy access through Universal Search.

Want to experience all these features yourself? Sign up for a 30-day FREE trial—no credit card required! 

👉 Access Property management agreement contract (with FREE template) 

2. DoorLoop

Best For: Property Managers, Owners

DoorLoop Pros

• Awesome customer service with professional executives
• Regular improvements
• Seamless integration capabilities
• Swift expense tracking on the go

DoorLoop Cons  

• Cannot break down expenses by each individual rental apartment
• Lacks direct phone service in case of customer support issues

Free Trial: Yes (only on annual plans)

Pricing: $79/month (Starter), $169/month (Pro), $229/month (Premium)

Founded by property managers and landlords themselves, DoorLoop is built to make rental management easy. With a top-rated team and five-star reviews, it takes care of the hard work, so you can manage your properties without stress. 

DoorLoop features

Automatic Rent Collection

Stop chasing tenants for rent payments and get paid automatically! With DoorLoop, your tenants can pay by credit cards, debit cards, cash, or eCheck. Send automated payment reminders so they never forget to pay rent again. 

Easy Accounting

DoorLoop lets you run custom reports, track all of your cash flow, and make data-driven decisions with real-time accounting features that are both robust and easy to use. Make full use of a customizable Chart of Accounts, organize and reconcile all of your transactions in one place, and easily integrate with QuickBooks Online with one click. 

Maintenance Management Tools

DoorLoop simplifies maintenance management with its built-in tools, which allow you to manage tenant requests, track work orders, and pay vendors all in one place so that you never miss a thing. This way, no more lack of communication and failure to resolve your renters’ requests. 

Tenant Portal & Communications Tools

Give your valuable tenants their “own” place to see all their responsibilities and you a place to centralize communications with them.

Market Listings Online

Custom lease marketing website in a few clicks? DoorLoop makes this possible with its cool website builder. Start off by choosing a free template of your choice and add as many as features you want to attract more tenants. 

Next what? Share your listings on platforms like Zillow, HotPads, and Trulia to find the best tenants. 

3. Lodgify

Best For: Independent Hosts, Property Managers

Lodgify Pros

• End-to-end onboarding process to get you started from get-go
• Excellent range of features at affordable price points
• Multi-channel support
• Real-time calendar synchronization 

Lodgify Cons

• Website builder doesn’t seem too promising
• Needs an easier approach for handling on-call reservations

Free Trial: Yes

Pricing: $20/month + 1.9% booking fee (Starter), $50/month (Professional), $73/month (Ultimate)

A comprehensive vacation rental platform, Lodgify is designed to simplify management and marketing of lodging business for independent hosts and property managers.

Lodgify Features

Centralized Channel Manager

Lodgify integrates with top travel agents, such as Airbnb, Vrbo, Booking.com, and Expedia, to automatically synchronize your calendars across all your channels and prevent double bookings. In other words, keep all your reservations in one centralized Channel Manager. 

Custom Vacation Rental Website Builder

Make your own short-term rental website to boost your visibility and drive commission-free direct bookings with “zero” no technical experience. 

All-in-One PMS

With Lodgify’s all-in-one Property Management Software (PMS), manage your bookings, tasks, finances, and guest communications from a single centralized platform. 

AI & Automation Tools

Utilize AI and automation to improve your short-term rental management and increase your productivity by 100%. Lodgify helps you with AI messaging assistant, Smart Locks, saved replies and auto-responders, and integrations with industry-leading tools, to name a few. 

Analytics & Reporting Tools

When it comes to short-term rental property management, data-driven decisions always stand out. With Lodgify, generate and export reports on payments, revenue, occupancy rates, and much more to get the insights you just need for scalability.

4. Guesty

Best For: Single-Listing Host, Businesses

Guesty Pros

• Ease of transition 
• Live calendar syncing is always working
• Best-in-class PMS solution
• Responsive and sleek UI

Guesty Cons

• Has bugs
• Customer support is a big let down

Free Trial: Yes

Pricing: $16/month (Lite)

Guesty is all about building a hospitable relationship between hosts and guests. It helps businesses get through the advanced technology in the simplest way to tackle the many complexities of operating a short-term rental business today. 

Guesty features

Channel Manager

Get the best out of your listing strategy with a dedicated Channel Manager that helps you scale your rental business. List across multiple channels, increase exposure and revenue, and optimize your channel performance to make your guests feel like locals. 

Direct Reservation Tools

Guesty stands out from the competition with its toolkit for direct reservations, thus giving you an edge. This includes a fully-customizable, hospitable website builder, robust rate strategies, built-in CRM, and personalized quotes for every guest. 

Full Accounting Solution

Get freedom from manual, repetitive tasks with Guesty’s full accounting solution that crunches the numbers for you. Don’t just save time and money, but eliminate traditional bookkeeping errors, as well. 

Guesty CRM

A CRM is a must for building a long-lasting bond with your guests. Guesty’s CRM helps you understand your guests and leads, deliver exceptional guest experiences, and, as a result, turn your business into a revolving door of returning customers. 

5. LiveRez

Best For: Property Managers, Businesses

LiveRez Pros

• Flexible and scalable
• Homepage displays the most recent reservations received
• In-depth analytics and reporting system
• Suitable for small businesses

LiveRez Cons

• No check-in or check-out function
• No housekeeping status function

Free Trial: No

Pricing: N/A

LiveRez gives vacation rental managers the tools and support they need to grow their business. With easy-to-use technology, it helps them run operations smoothly, improve guest experiences, and compete with larger companies.

LiveRez features

Instant Quotes

Save hours on the phone and improve your guests’ vacation rental booking experience with instant quotes. Send a personalized quote for a property or multiple homes to a guests’ email, as well as a link to directly book your vacation rental on your website.

Owner Portal

Stay in control with the LiveRez centralized owner portal. Check earnings, track bookings, and manage your calendars—all in one place. 

No more back-and-forth calls or emails. Everything you need is just a click away.

Analytics & Reporting

See how your rentals are doing at a glance or check the full booking history of any property. Create reports that fit your needs, including quick owner reports that you can generate and send in literally no time! 

Review Management

Get your review management right with LiveScore. Collect important customer experience data and set custom rules to automatically populate reviews on your website to gain traction.

6. Hostfully

Best For: Vacation Rental Property Managers

Hostfully Pros

• Dedicated customer success managers
• Streamlined guest communication round-the-clock
• Option to automate repetitive or manual tasks
• No more double bookings

Hostfully Cons   

• Lengthy on-boarding process
• Buggy software

Free Trial: Yes

Pricing: $129/month (Starter), $229/month (Pro), $285/month (Pro Plus), Custom Quote (Premium)

Hostfully’s mission is to make local travel more accessible, creating memorable stays for both hosts and guests while fostering a deeper connection to the places they visit. 

Hostfully features

Direct Booking

Drive your rental bookings with an integrated, pre-built, customizable website, saving a lot of money in third-party fees. 

Unified Inbox

Stay in touch with your beloved guests without logging in and out of different OTAs, thanks to Hostfully’s Unified Inbox. Communicate over SMS, WhatsApp, email, or regular messages—all synched with your listing data across all channels. The result? A 5-star guest experience! 

InboxAI

InboxAI is the future of guest communication. It gathers property details from your rental software, information from your digital guidebooks, and past conversations to create personalized guest messages. Just review and send, that’s all!

Central Calendar

With Hostfully’s centralized calendar, check all properties in one view, no matter the platform. Track availability, bookings, create team tasks, and quickly find alternative options for guests, ensuring you never miss out on bookings again. 

Easy Integrations

Quickly integrate Hostfully with your favourite tools. With over 60 integrations available to date and many more coming soon, automate, scale, and grow your business effortlessly and efficiently. 

RELATED RESOURCES

• Is property management worth it now?
• Mistakes new property managers should avoid 
• Lease to Own vs. Lease Purchase
• How much does property management software cost? 
• Property management trends 

What Is property management software for short-term rentals?

Property management software for short-term or vacation rentals is one that helps hosts and property managers handle bookings, payments, guest communication, and maintenance in one place. 

It automates tasks like calendar syncing, pricing updates, and cleaning schedules. This makes managing vacation rentals easier, saves time, and improves guest experience. 

Many platforms also connect with sites like Airbnb and Vrbo.

What makes the best property management software for short-term rentals?

If you rent out a few properties on Airbnb, Vrbo, or other platforms, handling everything by yourself can get too much at times. You have to keep track of bookings, answer guest messages, handle payments, and make sure the place is clean for the next guest. A good property management software can do most of this work for you.

Here’s what to look for when choosing the best one:

Easy Booking Management

Imagine getting a booking on Airbnb and then forgetting to update your calendar on Vrbo. That could lead to double-booking, which means cancelling one guest and getting a bad review. A good software should connect all your booking platforms and update your calendar automatically. 

This way, when someone books your place on one site, the dates are blocked everywhere else. You can also see all your reservations in one place instead of checking multiple websites.

Automated Payments and Invoices

Chasing after payments is stressful, especially when you have multiple guests staying at different times. The best software, such as RentPost, allows your guests to pay online before they arrive. 

It should support different payment methods like credit cards, debit cards, PayPal, or bank transfers. 

Once a guest pays, the software should generate an invoice automatically, so you don’t have to create one manually. This also helps you track your earnings and keep financial records in order.

Guest Communication Tools

Answering the same questions from different guests—like “How do I check in?” or “What’s the Wi-Fi password?”—can get tiring. A good software will let you set up automated messages that go out at the right time. 

For example, it can send a welcome message with check-in details a day before arrival and a thank-you note after check-out. 

Property management software like RentPost even has a chat feature that connects all your guest messages in one place, making it easier to respond quickly.

Pricing and Revenue Management

Pricing your rental right can be tricky. If your rates are too high, guests might book somewhere else. If they’re too low, you’re missing out on earnings. The best property management software can help by adjusting your prices automatically based on demand. 

For example, it can increase rates during holidays or lower them when bookings are slow. This way, you get the best possible earnings without constantly changing prices yourself.

Maintenance and Cleaning Management

After one guest leaves, your place needs to be cleaned before the next one arrives. Instead of calling or texting your cleaner every time, a good software can schedule cleanings automatically. 

RentPost comes to your rescue here, by notifying your cleaning team as soon as a guest checks out. If something needs to be fixed, like a broken AC or a leaking sink, you can track maintenance requests within the software, ensuring repairs get done on or before time.

Mobile-Friendly Access

Being a small landlord, you’re probably not sitting in front of a computer all day. You might be at work, running errands, or even on vacation. That’s why it’s important that the software works well on your phone. 

A mobile-friendly platform lets you check bookings, respond to guests, and track payments from anywhere, so you’re always in control.

Reports and Insights

To grow your short-term rental business, you need to know what’s working and what’s not. A good software should provide reports on things like how many nights your place was booked, how much money you made, and what guests are saying in reviews. 

Instead of going through a mountain of spreadsheets, the software should give you easy-to-read charts and insights that help you make better decisions.

Property management software I liked but didn’t make into this list

There are a few short-term rental property management software that I found impressive but didn’t quite make it onto the above main list. So, here’s a quick look at five of those tools.

• Hostaway: What differentiates Hostaway from other PMSs and Channel Managers is its ability to grow with your business. That’s why it’s trusted by thousands of vacation rental PMs globally. 
• RMS Cloud: It’s a cloud-based software having 40+ years of global experience across 70 countries in property management. A smarter hospitality platform, RMS Cloud vows to increase your revenue, streamline operations, and retain loyal customers with minimum efforts. 
• Airbnb: Airbnb’s short-term rental PMS helps hosts manage bookings, payments, and guest communication simultaneously. It syncs calendars, automates messages, and provides pricing tools, making hosting easier, saving time, and improving the guest experience.
• Bookerville: Founded by John Amato and Cindy Amato, Bookerville began as a favor to a friend who needed an automated online solution for managing availability and booking requests. Since then, this Virginia-baser vacation rental software has successfully closed over 721,060 bookings. 
• TenantCloud: TenantCloud is fully committed to value-minded DIY landlords and serves them with powerful tools to streamline rental management and improve business efficiency, whether they own a single property or a large portfolio.

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